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File/Prepress Guidelines


Please help make this experience as effortless as possible by taking a few minutes to make sure that your files meet our guidelines.

If you are missing anything or incorrectly submit files, this may cause a delay in the production of your order. Volume Press will review your file one time free of charge. Any additional review will be billable at our hourly rate. Due to our tight turnaround times and low margin for error, we reserve the right to refuse an order with files that do not match our basic criteria. Customers using a third party designer should be sure these file submission guidelines are followed.

  • Missing Fonts
  • 250 dpi or lower resolution files (need 250 dpi - 300 dpi images)
  • Files with no bleed or wrong sized bleeds
  • Files with text or other critical elements placed to close to the trim line.
  • We are unable to accept files with symbols in the file name. Example #,@,%, etc.

Volume Press prefers print ready PDF's as follows:
ALL fonts embedded
images between 250 dpi - 300 dpi
CMYK or PMS (if it's a Spot color order)
1/8" bleed, no color bars, no registration marks

  • All files that bleed must incorporate a minimum of 1/8" bleed on all bleed sides.
  • Make sure all items you DO NOT want trimmed are at least 1/8" from the trim.
  • It is not recommended that you use a thin border around your job. Borders must be a minimum of 1/4"plus the 1/8" we need for bleed.
    Due to physical limitations of guillotine cutting, borders thinner than that will most likely appear uneven.
    We strongly recommend that borders less than 1/4" be avoided.

  • Submit all fonts, logos or images used with your job files if you are going to submit source files like Indesign or Quark.
  • All images should be between 250 dpi - 300dpi.
  • Please DO NOT make black text rich black. All text that is supposed to be black should be 100% black only and overprinting.
  • If printing in Full color, convert all colors to CMYK, do not leave colors in RGB mode as there is a big possibility of a color shift when converting from RGB or pantone to CMYK.
  • Also embedding ICC profiles into the file will cause a color shift when converting to CMYK.
Below are the types of programs we do accept.
Adobe PDF
Photoshop CS4
Illustrator CS4
Indesign CS4

PDF These file(s) must be submitted as a print ready PDF file

Freehand --- Word --- Publisher --- Corel Draw

Please compress.

Please compress all your links, fonts and images into one folder. This will save bandwidth and reduce your upload time. The software for these compression programs are probably already on your computer.

Stuffit Deluxe
, available from Aladdin Systems

, available from WinZip Computing

1348 Terminal Street    West Sacramento, CA. 95691
Inside California: 1-888-548-7233      Outside California: (916) 374-8991
Developed by: York Instructional Services Application & Database Development